How to Set Up Online Fitness Classes

By the end of this training article you will be able to: 

• Make a service available online 
• Add a header to a service 
• Check the configuration and class descriptions
• Change Images
• Create the confirmation template

Before you start publishing your fitness classes make sure inside HART the classes are fully set up and ready to be booked.  

Publishing Services

Now go to Configuration > Services > Bedrooms and find the existing service and make sure to tick ‘Publish’ and save. 

Creating Headers

Now log into the cloud reservations and go to Facilities > Spa > Headers. To create any headers you require, ‘Add new record’ and free type the header, once done make sure to ‘Save changes’. If any headers are redundant simply use the red cross to delete these, again make sure to save your changes. 

Next in Facilities > Spa > Facilities select the ‘Header’ option on the menu tab ‘add a new record’ and select any headers you would like to show on your Fitness booking engine. Make sure to save after each entry. 

Now skip one menu tab to the right-hand side ‘Menu’ and link the services you have published in HART to the headers you have just added in ‘Headers’. They are available from the drop-down menu. First ‘Add a new record’, determine the order they should show online. All records are added by default as inactive so the configuration is not visible online. Once the set-up is complete, please select ‘Active’ and save on the very right-hand side. 

To create a full description of the class go to Facilities > Spa > Services, select your fitness facility from the drop-down menu, this will only show the linked services to the fitness facility, rather than all published services. 

Adding the Background and logo images

Next, navigate to Hotel > Pictures where we are going to upload the images for your booking engine.  

Spa Background: Image dimensions should be 1024 * 768 pixels. 

Spa Logo: Image dimensions should be 1000 * 90 pixels. You can create a sort of banner header with the logo in

Make sure you select the correct facility before uploading the images.

Adding a Template

If you do not already use the template for your class confirmations in HART, then you will need to set it up for online classes. 

Navigate to Hotel > Templates > Class Confirmation and create your template. The tags which work for classes are $$Name$$, $$Class$$, $$Time$$, $$Day$$, $$Arrival$$.

Once you have created your template, save it and navigate to Hotel > Configuration > Emails and ensure you have an entry for Classes.

• Activity: Select Classes from the list
• Agent Name: The from name which will display on the email in the recipients inbox
• Agent Email: The from email address
• CC Email: Fill this in if you require a copy of each confirmation to go to a specific email address
• Enable CC: Tick to activate the CC
• Return URL: put in the web page you would like to engine to return to after the booking is successful.

To check the configuration online use the following link https://cloud-reservations.net/BookSpa/Index/HOTELID?spaID=FACILITY ID