Set-up and Book Fitness Classes

By the end of this training article you will be able to:

• Create and add new fitness classes
• Book and manage your fitness bookings

To start creating a fitness class go to Configuration > Services > Fitness > Services

Tab services on the right-hand side with a star at the front and navigate to the middle of the screen. Rick-click to add an entry. In our example, we are creating a Yoga class.

The minimum required fields are Service for the name of the class including the Short name. Select the Revenue center, free type the Price, and add the Duration Time in Diary. Now save (F3) and the ID will be populated automatically.

Close the screen and go to Configuration > Facilities > Fitness

Select the tab Classes on the right-hand side and right click and add an entry into the middle screen. 

Now choose the Day, Class, Studio/ Room, from the drop-down menu and key in the total number of participants allowed in this class into Max. Press save.

To schedule this class, use the Wizard. 

Make sure you are on the Scheduling tab at the top and select a Period you are wanting to schedule this for. Select schedule and the class will schedule automatically. If this stops, use Suggest assigning a trainer. Once the system completes the task make sure to Save. These classes will now show inside the diary.

Next to Scheduling is Scheduled which shows you any classes already booked and Templates which are any classes available to book.

Booking a class

Reservations > Facilities > Gym

Open the fitness diary

Right-click and edit the Yoga class we have just scheduled; this will open the Booking Details of the class and the class booking window which looks like this.

Use Add to add a new participant. Select the status of this new booking.

This will open the guest wizard, search in here for a repeat customer or add a new profile.

• Change: will allow you to change the booking status of the highlighted booking to definite, waiting list, canceled or a no show.
• Member: will produce a list of all members booked onto this class.
• Save: will save and changes applied.
• Confirm: will open the email editor to email a confirmation.
• Deposit: will allow a class deposit to be added, select the Payment Method, Amount, and save. 
• Credit Card: will open the integrated payment gateway.

The Booking will print a list of all class attendees.