How to book an Activity or Class Booking

At the end of this information article you will be able to;

• Book an Activity or Class booking via a room reservation 
• Book an Activity or Class booking directly through the facilities

From a Room booking

Navigate to the Spa tab and in the bottom window you will see on the left hand side the heading Class.

In this window press the facilities button, choose the facility to wish to book onto, this then opens up the facility diary.

To make a booking.

Please note the diary opens on today's date so you will need to change the date as applicable.

On the top left hand side change the date to the date you are looking to book.

The times are shown on the left hand side.

Each instructor is shown on the top of each column, with the classes or activities they are taking for that day.

Locate the class you are looking to book and right click and press edit.

This opens up the class booking and the class set up window.

From this screen you can see

• The name of the class
• The instructor
• The price
• The time to and from
• Any notes that have been added 
• The status of the booking.

To add a guest

Press the Add button and choose the guest status that you are going to book.

This then opens up  the guests wizard.

Using the guest wizard as normal  locate  and choose the correct guest profile. 

Please note this does not automatically locate the guest profile of the room where you first accessed the facility from.

This will then drop into the Class. Press the save button.

The following buttons can be used, with the guest highlighted;

Change: The change button allow you to change the status of the guest's booking

Save: The Save button saves your booking and or any changes 

Confirm: The confirm button opens up the email editor so you can check and / or make any amendments to the confirmation prior to sending. Please note, an email will be sent even if you are in the training system 

Deposit : The deposit button allows you to add deposit information directly onto the activity or class booking.  Once you have taken the deposit as per your organisational procedures you can then enter the information by right clicking and adding an entry, this is used if you operate a non integrated payment system.

Or 

If you have an integrated system with HART press the credit card button in the deposit screen and follow your organisation procedures for taking the actual deposit payment. ( Not to be done whilst in the training system ) 

Press Save.

To make a booking directly into the facility

Navigate to Reservations > Facility >choose the facility and proceed as above.