How to Manually Charge something to a Room Booking

There are two ways through which you can manually charge something to a checked in room booking: 

FIRST WAY – THROUGH THE ROOM BOOKING WINDOW: 

Open the RoomBooking window and go to the Billing tab. 

On the right part you can see two square little windows; the first one is entitled Charge and from here you can manually charge the existing folios: 

After having selected the folio you want to charge, you can right click and Add Entry inside this little window (or press the Insert key on your keyboard), so that several rows of information will appear: 

Then you must enter: 

        • Revenue Center: The revenue center you want to charge can be selected from the already given drop down menu. 

        • Amount: Type the amount of money you want to charge. 

        • Notes: Here you can type some notes about the charge (ATTENTION: These Notes are shown on the VAT Invoice). 

The Reset button resets the window so that you can start over (before Save). 

Press Save in order to save the information you have entered. 

SECOND WAY – THROUGH THE CASHIER: 

Go to the Front Desk menu and select Cashier. 

When you press the Cashier option HART PMS asks for your credentials: 

Once you enter your Logon Password and your Cashier Number and press OK, the main window of the Cashier opens. 

In order to charge a room, you have to right click inside the Room Charge tab (it is the default selection) and choose Add Entry. 

The information that you must enter in order to proceed with the room charge is the following: 

        • Room: The number/name of the room from a drop down menu. 

        • Revenue Centre: The revenue centre of the charge from a drop down menu. 

        • Folio: The folio of the charge from a drop down menu. 

        • Amount: Key in the amount of the charge. 

        • Notes: If you want you can add some notes to the charge. 

Press Save (F3).