How to Create a Daily Rate Plan

Standard Rate Plans: These are seasonal rate plans and work for properties that have standard rates for periods of time or days of the week.

Daily Rate Plans: These are daily rate plans and work for properties that want to change their rates day by day by custom amounts. 

In this manual, you will find steps on how to create a daily rate plan, without the rest of the information about the rate screen. If you have not worked in the rate plan screen before please read our Walk Through and Standard Rate plan guides first.

Daily Rate Plans

Go to Sales Office > Rate Plans > Bedrooms. In the top part of the window, you should enter the following information:  

• Code: A short code for the rate plan – Must be unique, short and should not include special characters
  
• Name: The full name for the rate plan  
• Package: Select the appropriate package from the drop-down menu  
• Type: Select the availability type of the rate plan     
  •  Available to all: General availability for all bookings  
  • Travel Agents: Only available for bookings where an agent is selected
  • Corporate: Only available for bookings where a company is selected
    
  • Contracted: Only available for agents/companies that have a contract with the property 
• Range: Select Daily from the drop-down menu 
  
• Active: Check this if the rate plan is active  
• Taxes: Check this if the rate plan includes taxes  
• BAR: Check this if the rate plan is best available rate  

Once you have done this, select the Edit button at the top right part of the window. The first time you will use the Edit button, the Price Matrix Wizard will open in front of you immediately so that you create the days and the rates of the rate plan.

You must enter a Starting-Ending: The starting date of the date plan and the ending date of the rate plan. Select the Days of the week for which you want the rate plan to work.

Press the Initialize button for the accommodation types to appear at the top right part of the window. Press Add if you want to add more accommodation types or/and Delete if you want to delete accommodation types.

The information that you must enter for each accommodation type is the following:

• Day: Select the day range from the drop-down menu
• Accommodation Type: Select the accommodation type from the drop-down menu
• Charge: Key in the charge amount
• P: Key in the number of people for which the charge is set. Not putting anything there means that the charge involves the default number of people of the room
• Type: Select Room or Person according to how you want the system to charge the room rate
• Revenue Centre: Select the revenue centre you want the specific income to go to

Now select the Create button. This action leads to creating the daily rates both inside the Daily Rates window;

and the Rate Plan window.

How to edit, add and delete information

If you need to extend the days of your rate plan (create new daily seasons), you must enter the Price Matrix Wizard again and do the procedure described above (with Initialize) once more.

If you need to make any changes to already existing days of the rate plan, you must enter the Price Matrix Wizard again and use the Quick Edit fields at the bottom of the window.

Quick Edit Rooms for Existing Seasons

If you need to Add room rates to an existing season (i.e. for 1,3 or 4 pax), Edit and/or Delete them, you can do this from the Quick Edit board on the left. The information that you must enter for each one of these actions are:

• Price: The room price
• Revenue: Select the appropriate revenue centre from the drop-down menu
• Day: Select the day range from the drop-down menu
• Type: Select Room or Person from the drop-down menu
• Room Type: Select the appropriate accommodation type from the drop-down menu
• Adults: Select the number of adults for which the price is set from the drop-down menu

Select Add if you want to add the rate (i.e. this works for the number of adults only). Use Set if you want to change any other information on the rate. Press Delete if you want to delete the selected dates (from the calendars above).

Quick Edit F&B for Existing Seasons

If you need to Add F&B rates to an existing season (i.e. for 1,3 or 4 pax), Edit and/or Delete them, you can do this from the Quick Edit board on the right. The information that you must enter for each one of these actions are:

• Charge: The service charge
• Revenue: Select the appropriate revenue centre from the drop-down menu
• Day: Select the day range from the drop-down menu
• Type: Select Room or Person from the drop-down menu
• Service: Select the desired service from the drop-down menu
• Percentage: Check this check box if the charge is a percentage
• Add On: Press this check box if the charge is an add on to the room rate

Select Add if you want to add a service (i.e. this works for the number of adults only). Use Set if you want to change any other information on the service. Press Delete if you want to delete the selected service (from the calendars above).