How to Copy a Room Booking

Modified on Tue, 18 Jan, 2022 at 10:59 AM

By the end of this training article you will be able to:

Copy a bedroom booking

Many hotels have regular guests who always stay in similar room types, most likely on the same bedroom rate with the same billing instructions. To save time a room booking can simply be copied, using the copy function inside the main booking window.

Navigate to Reservations > Room Booking and open the room booking reservations. Select Copy at the top right-hand side.

This will open the following screen;

Choose an arrival date, departure date for your new booking, and free type how many copies of this room booking you wish to create and select the room type from the drop-down.

Copy options allow the user to copy the room number, the notes from the original booking and the billing instruction if required.

The screen to the right-hand side confirms which room type has been requested.

Copy: will copy the room as per the instructions given to the right-hand side
Availability: opens the full availability screen in reservations
Add: will add a second line to give the user to copy this booking again at the same time if the details are slightly different to row one
Delete: deletes the highlighted row
Exit: will exit this screen and abandon the transaction

To copy additional dates within one step, use add, this will add another line to the main window. Now choose an arrival date, departure date for your new booking, and free type how many copies of this room booking you wish to create and select the room type from the drop-down.

You have the option of copying as many rooms and room types in one go as required.